Job Description

Job Description

Job Description

Job Goal:

To develop and coordinate a comprehensive center program which complies with Federal Performance Standards; Ensure that staff, parents, and volunteers receive instruction and training in Early Childhood Education; and assist Component Managers in implementing the Family/Community Partnerships Component, ERSEA, and Health Services component of the program.

Essential Responsibilities:

• Education Program Management
• Assist in the planning and coordination of an Educational Services Program for Early Head Start/Head Start/OPP/Family Child Care providers

• Assist the Assistant Director of Head Start & Early Childhood Services in education component planning, development, and operation
• Assist in the maintenance and updating of a program curriculum to include major themes and related activities for the classroom and home visits
• Act as an advisor for site staff, parents and volunteers, concerning Early Childhood Education and super vision as directed
• Act as the Literacy Specialist and provide coaching in areas of language and literacy enhancement for designated classrooms
• Ensure coordination of Comprehensive Parent/Staff Conferences with staff to include a written report on each family from all component staff, two times each year
• Ensure that each Early Head Start/Head Start/OPP/FCC family receives the required amount of home visits
• Assist staff in follow‐up regarding possible difficulties with classroom and/or home visit attendance

• Record keeping and monitoring

• Assist in monitoring classroom and home visit attendance
• Assist with the tracking and reporting of ongoing assessment and screening according to assessment schedule
• Ensure that all education forms are completed and utilized effectively and appropriately

• Evaluate education staffs' daily plans and conduct post‐evaluation conference
• Ensure that goals for individual children and families are being recorded and tracked on Staffing Forms and progress notes and that related activities are planned on the daily planning book
• Ensure that education staff maintain the required component information in each child’s notebook and portfolio
• Ensure that the required component information is maintained in each child’s file

• Staff Development and Support
• Supervise Site Staff in program operations, to include using all agency policies and procedures for developing staff skills for successful job task completion

• Trains and mentors new and continuing teaching staff on all classroom procedures
• Mentor staff using positive role modeling and reflective supervision techniques, in order to strengthen skill levels and confidence
• Provide supervision support to staff in components other than education by providing guidance in daily activities and communicating with direct component supervisor of any performance related issues.
• Observe and record monthly, the performance of education staff in the classroom, family child care homes, and/or home visits following the observation cycle
• Monitor and evaluate job performance of education staff and develop and/or revise Professional Success Plans with staff annually. Provide input on center staff performance to component supervisors.
• Delegate work assignments and duties
• Assist with the screening, interviewing and hiring teams for site education staff

• Assist in Staff Development by developing and implementing a training plan for staff.

• Participate as a member of agency committees as assigned
• Assist in assessing training needs
• Develop training resources with assistance from other component staff
• Assist in coordinating and implementing training at Staff Meetings and as needed throughout the year.
• Provide training in Early Childhood Education for staff, parents, and/or volunteers at In‐Service meetings and/or by becoming an instructor of record at a university in order to provide trainings which result in ECE credits for staff.

• Coordination of Services
• Assist the Family Services Manager as the contact person for Human Service agencies for social service issues and concerns.

• Maintain a system for making social services referrals
• Assist the Family Engagement Director in orienting training to staff and community partners on family strengthening

• Assist the Health & Mental Health Manager in the Health Services component

• Help families establish an ongoing relationship with health and dental care providers
• Ensure that all medical and dental screens and appropriate follow‐up and/or referrals are completed, including initial education with parents with first screening and each 6 month follow up there after with HS families regarding Lift the Lip exams
• Ensure that the nutrition assessments are completed and appropriate follow‐up and/or referrals are completed to include discussing WIC/Nutrition goals with classroom staff and following up with parents
• Encourage parents to complete required immunizations for their children and keep CIS/Immunization Record up to date with all changes routed to ERSEA Data Specialist
• Review Child Plus Health Tracking record for accuracy, making changes and submitting them to ERSEA Data Specialist monthly

• Assist in the implementation of an agency wide Parent Involvement Program

• Work with center teams to encourage parents to be involved in all components and programs of the agency
• Promote prevention and family strengthening activities (picnics, leadership training, parenting classes, sewing classes, quilting classes, etc.) with center staff and parents
• Ensure that volunteers are always supervised and never left alone with a child
• Be available as a resource person for Parent Center training upon request
• Provide assistance to center teams for involving parents in all components and programs of the agency
• Provide assistance to center teams for involving families in the agency programs

For Education Managers providing Regional Support:

• Conduct recruitment, selection and enrollment of children and maintain enrollment levels as prescribed by Head Start Policies and Performance Standards

• Be knowledgeable of Agency eligibility requirements
• Assist in planning and implementing the recruitment process; identify and recruit children with documented disabilities/special needs
• Make a recruitment home visit for all completed applications
• Orient parents to Agency policies and program design at the recruitment home visit
• Work with Family Engagement Director and other appropriate staff to enroll children within agency guidelines
• Coordinate enrollment with the Center team
• Work with the Selection Committee and Family Services Manager to develop the agency selection criteria

• Maintain an adequate social services referral system for coordinating the resolution of family needs and goals.

• Make home visits with each family for the completion of the Family Partnership agreement and follow up on goals established
• Assist families in developing resources for resolving emergent social service needs and follow up with families on the appropriateness of the resources
• Refer families to appropriate agencies and follow up on referrals
• Develop and maintain working relationships with community resources/partners by making on‐site visits
• Orient and provide information to staff and parents regarding social services and community resources
• Provide Parent Education as directed

• Center Oversight

• Coordinate with primary supervisor to provide on-site orientation, leadership, and direction to center staff team members
• Organize and conduct regularly scheduled team meetings, to pass along community and agency information
• Ensure communication flows from Management/ Administration to Center staff and from Center staff to Management/Administration

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